Sensei App – School Registration
What information is required.
Before we can proceed with registration please collate and organise the following information.
School Settings
Sensei App has two modes of operation.
MODE 1 – Closed Registrations
The School has closed registrations – The school can import all the students, teachers, grades and classes.
During account registration the Sensei App will look up the student parent email address to confirm account registration.
When adding a student profile the Sensei App will automatically assign the teacher based on grade and class selection.
At the Beginning of the new school year the Sensei app will recognise a new Student and Teach import and automatically update the student profiles for the new class year.
The School is responsible for managing adding new students and removing non-registered students.
MODE 2 – Open Registrations
The school allows open registrations. This means the app does not have the ability to search for official registered student names or match the teachers name based on class and grade. Any public person can sign up for an account at the school.
At the beginning of each school year the app will prompt the user to update the student profiles. The parent will have to edit each student profile manually and save the changes.
Please provide the following information:
- School Name / Suburb / State
- School Logo – JPEG – RGB – 72dpi – Square minimum 400px H x 400px W – Centred on White Background.
- School Classes
- School Grades
- Number of Tuckshop order deliveries per day – 1 OR 2?
- School Mode – 1 OR 2?
- If School Mode 1 – Please organise CSV list of all Students and Teachers. Download Sample CSV files. Students.csv Teachers.csv
- Is the school Tuckshop run as a P&C Not-for-Profit Association or as a Private Enterprise?
- As Private Enterprise are you registered for GST ?
- Does the Tuckshop have a separate bank account to the School Fees account ?
- Do Students have a school Identification Number? If so, please provide example format.
Payment Gateway
Please note – The initial Stripe Account setup will be for the Tuckshop organisation. As Sensei App extends functionality allowing for Schools to take payments an additional Stripe account setup will be required specifically for the School Fees Account.
To setup online payments the Tuckshop will need to apply for a financial account with Stripe. The setup of the Stripe account is integrate into the Sensei platform.
However, to complete the financial application process the following information will be required;
Business Details
- Legal Business Name
- Australian Business Number (ABN) – ABN Lookup
- Trading Name of the Company if it is different to the Legal Name
- Registered Address
- Business Phone Number
- Industry > Other food and dining
- Business / School Website Address
Business Representative
- Legal name of person – Fist name and Surname
- Email address
- Job Title
- Date of Birth
- Australian Home Address
- Mobile Phone Number
Business Directors
If the Tuckshop is run as a private enterprise – you will need to provide contact information of each of the company directors.
However, if the Tuckshop is run as a Parent and Citizens Association (P&C) Not-for-profit, you can continue the application with out adding Directors. More information here.
Poof of Buisness Documentation
Provide one or more of the following documents to verify your business.
- Australian Business Number Confirmation
- ASIC Record of Registration – ASIC connect
- Australian Business Register Extract
- Certificate of Registration Change of Name
- Australian Charities and Not-for-profits Commission Extract
- Consumer Affairs Association Extract
- Other
P&C Association
As a School Tuckshop may be run as a Parent and Citizens Association – this is considered a not-for-profit and as a school organisation may not be registered for Government Services Tax (GST).
For proof of P&C Association business please organise the following documentation.
-
- Signed Document – Parent & Citizens’ Association Constitution as a – Download Sample Document
- Signed Schedule 1 – P&C Association Membership Register – Download Sample Document
- A copy of the P&C Quick Member Info – Download here
User Access
User accounts are hierarchal, meaning – higher level user roles can complete the same user capabilities as the role beneath.
School Admin
Please provide Generic School Administration email address, contact name and mobile number.
A School Admin has access to the following;
- School Settings
- School Payment Gateway Settings
- Payout Bank Account Details
- Make Manual Withdrawals from the Payment Gateway Balance
- Import Teachers
- Import Students
- Manage All Media and assign Media to Users
- Can Manage all Users (School Admin / School Shop Manager / POS Manager )
- Same User Role Capabilities as School Shop Manager
School Shop Manager
Please provide Tuckshop Manager email address, contact name and mobile number.
A School Shop Manager has access to the following;
- View and Manage Orders
- Change Order Status
- Process Order Refunds
- Print Order Pick List
- Print Orders Labels
- View and Export Order and Revenue Reports
- View and Manage personal User Media
- Can Manage Users (POS Manager )
- Can Pair POS Device to the School Shop
Tuckshop Products
In the world of Uber Eats, Menu Log, Dilveroo, DoorDash – all these apps require the shop vendor to set up and add their food products, information, pricing and Food Photography.
At Sensei App – we realise that not everyone has had commercial experience. We will assist as much as we can with the setup of your store. However, the more information you can provide, the quicker your onboarding will be.
Product Categories
Like a regular menu at a restaurant, you may have appetisers, entrees, mains, specials, desserts and drinks.
The School Tuckshop menu will need to be broken up into several Categories. Below is a suggested structure; however, the system is flexible and can be adjusted to meet your specific requirements.
Tuckshop
- Daily Specials
-
- Monday
- Tuesday
- Wednesday
- Thursday
- Friday
- Breakfast Specials
- Drinks
- Snacks
- Sandwiches and Wraps
- Salads
- Hot Food
- Cold Treats
-
Product Types
Simple Products
Simple Products consist of a Single Food item with a set price, i.e. a Bottle of Milk or an Apple.
- Add a Product Title
- Add a General Sale Price
- Add a Product Photo
- Add a Product to a Tuckshop Category
Variable Products
Variable Products allow users to select variations, i.e. Size, Colour, Quantity.
The management of a product variation is done at the product level.
With a Variable Product, you are required to enter a Sale Price of each variation.
Example:
- Chicken Nuggets Qty 5 No Gravy= $3.00
- Chicken Nuggets Qty 5 With Gravy= $3.50
- Chicken Nuggets Qty 10 No Gravy = $6.00
- Chicken Nuggets Qty 10 With Gravy= $6.50
If you have too many variations, this can get quite cumbersome to manage.
We suggest that you simplify your menu and add the variations as simple products.
Example:
Cheese Sandwich $2.00 + Add Ham for $1.50 + Add Tomato for $0.50 NOW becomes 3 simple products.
- Cheese Sandwich – $2.00
- Ham & Cheese Sandwich – $3.50
- Ham & Cheese & Tomato Sandwich – $4.00
Product Attributes
Product Attributes
Product Attributes are different from product variations in that Product Attributes are Global Options that do not vary the price. Product Attributes are assigned to Products at the product level.
Product Attributes can be assigned to both Simple Product and Variable Products.
Example 1 – Select your Bread Type: White Bread, White Wrap, Gluten Free
Example 2 – Select Toasted: Plain, Toasted
Example 3 – Select your Sauce Type: No Sauce, Tomato Sauce, BBQ Sauce, Gravy
Customise Products – No Pickles Please
Customise options can be added to any product type – Simple or Variable Products.
Customise Options do not vary the price.
Example:
Simple Product – Chicken & Salad Sandwich – $6.00
The user can opt to remove;
- No Tomato
- No Cucumber
- No Carrot
- No Lettuce
- No Cheese
- No Beetroot
Please provide your finalised Tuckshop Menu as a Microsoft Excel file.
Each product should be clearly identify;
- Product Type – Simple or Variable
- Product Category – Example: Tuckshop > Drinks
- Product Title – Example: Milk – Breaka Strawberry – 300ml
- Product Shot Description – Example: (Include description of contents, Size and May contain trace of . . . )
- Product Price – Example: $2.50
- Food Classification – Example: Amber
- Contains Allergens – Example: Milk, Strawberries
- Nutrition Information: (Provide Nutrition Table Information )
- Attributes – Example: (Choose Bread Type | White Bread, White Wrap, Gluten Free) ( Choose Sauce | No Sauce, Tomato, BBQ, Mustard, Gravy)
- Customise – Example: (Comma separated list the individual food items that make up the whole product )
Product Nutrition and Allergen Information
The Sensei app provides the user with Nutrition Information and Allergen Information.
This information has to come from somewhere.
For all packaged items sold through the tuckshop;
- Nutrition information should be on the packaging label
- Allergens list is in the “May Contain” – this should also be on the packaging label.
For products without packaging – Nutrition information and allergen information would need to come from other sources;
- Contact your supplier
- Manufactures website
- Similar items from the grocery store
- A nutritional platform like QAST.
Please collate all Nutrition and Allergen information for all products on the Tuckshop Menu.
Click here to add your own text
Please help us help you to get online quickly.
As you can imagine, inputting all this data into your store is a big task. We have limited capacity to input this data on your behalf, especially with multiple other schools moving over to the Sensei App Platform.
We ask that you can help input this data directly into your store.
We provide step-by-step instructional video, and the process is relatively easy; however, it is very time-consuming.
The more help you provide, the quicker we can get your store online.
Alternatively
You can provide the nutritional and allergen information to Sensei in Microsoft Word or Excel file format.
For packaged items – please photograph the packaging label – including the Nutrition Table and Contains Panel – to be clearly readable. Rename the image file to the product title and supply the images to Sensei App.
How to Supply Images
To supply the images to Sensei App, use a FREE image send service like DROPBOX or WE TRANSFER.
Both platforms provide 2GB of FREE storage.
After uploading all your images, you can share the image folder with Sensei support, and we can download all your photos.